PTA Executive Board Position Descriptions

President
  • Coordinate the work of the officers and committees of the association in order that the purposes may be promoted.
  • Preside at all meetings of the association.

First Vice President
  • Serve as Aide-to-the-President
  • Preside in the absence of the president (in their designated order).
  • Assist the president as necessary
  • Be responsible for the installation of a new officer.

Second Vice President
  • Be in charge of Programs.
  • Preside in the absence of the president (in their designated order).

Third Vice President
  • Be in charge of Membership.
  • Responsible for membership drive and contest; accept dues and remit them to Treasurer.
  • Compile duplicate lists of membership and distribute as necessary (President, Secretary, Texas PTA).
  • Submit state and national dues, checks and membership lists.
  • Preside in the absence of the president (in their designated order).

Fourth Vice President
  • Be in charge of Hospitality.
  • Arrange for a welcome back luncheon for staff before school starts.
  • Provide snacks and drinks for board meetings.
  • Preside in the absence of the president (in their designated order).

Fifth Vice President
  • Be in charge of Ways and Means.
  • In charge of coordination of money-making activities of the association, specifically non-sales activities.
  • In charge of coordination of money-making activities of the association, specifically sales related activities such as catalog sales.
  • Preside in the absence of the president (in their designated order).

Sixth Vice President
  • Be in charge of Annual Yearbook.
  • Coordinate yearbook sales, production and distribution.
  • Preside in the absence of the president (in their designated order).

Secretary
  • Record and maintain the minutes of all meetings and record of attendance at executive board meetings.
  • Send of cause to be sent, notice of meetings of the members and of the executive board.
  • Be responsible for all correspondence.
  • Have a current copy of the bylaws.
  • Maintain a membership list.
  • Maintain a list of local officers who have completed Texas PTA Leader Orientation, with dates completed.
  • Can not be a member of the financial reconciliation committee.

Treasurer
  • Have custody of all the funds of the association.
  • Be authorized to sign on bank account.
  • Be authorized to sign tax documents.
  • Complete and file all necessary tax documents.
  • Keep books of account and records.
  • Make disbursements in accordance with the budget adopted by the association.
  • Present a financial report, both written and verbal at every PTA meeting.
  • Present books to the audit committee as required.

Parliamentarian
  • Advise the presiding officer on questions of parliamentary procedure.
  • Serve as legislation chairman, to protect children and to improve teachers' working conditions.
  • Encourage members to be informed voters.
  • Vote  only when the vote is by ballot.


standing committee POSITION DESCRIPTIONS

Arts in Education
  • Coordinate Reflections art contest as prescribed by RISD Council of PTAs.
  • Encourage enthusiastic interest in the cultural arts and an appreciation of their contribution to the enrichment of daily living.

Beautification
  • Be responsible for planting and maintenance of flower beds.
  • Coordinate Environmental events.


Council Delegates
  • Attend monthly RISD Council of PTAs general meetings and report back to the Executive Board.
  • Coordinate 1st and 2nd graders' attendance at Council-sponsored play.
  • Coordinate Used Book Fair donations, sorting, delivery and staffing.

Education Awareness
  • Act as a liaison between school administrators and the PTA membership regarding all phases of innovative educational programs such as Box Tops for Education and Campbell's labels.

Field Day
  • Work with P.E. teacher/coach to coordinate Field Day.


Health and Welfare
  • Work with Nurse to coordinate any health and welfare events held at school.
  • Coordinate Red Ribbon Week.
  • Provide assistance with Eye and Hearing Screening.


Multicultural
  • Coordinate the Multicultural Program and General Meeting.


Parent Advisory Committee (PAC) Representative
  • Solicit and submit questions to committee.
  • Attend 3 meetings per year.
  • Disseminate answers as appropriate.


Room Representative
  • Recruit room representatives for each grade level and class; be the link between Executive Board and room reps.
  • Inform room reps of their responsibilities (coordination of 3 parties, communication to parents).
  • Obtain staff birthday list from Hospitality VP (or President) and distribute to room reps.
  • Request party money from Treasurer and distribute to room reps in a timely manner.

Spirit Wear
  • Coordinate spirit wear designs, orders and sales.

Teacher Appreciation
  • Shall recognize teachers throughout the year.

Teacher Representative
  • Serve as a liaison between teachers and executive board.

Technology
  • Keep website and Facebook page up to date with the latest news and information.

Volunteer Services
  • Encourage parents to become involved in the school and community activities.
  • Serve as a chairman of the volunteer program for "parent aides."
  • Develop and distribute recruitment forms for volunteers and relay gathered information to the appropriate person(s).
  • Collect and turn in volunteer hours to RISD Council of PTAs.
  • Chair committee for the Golden Apple Award.