PTA Executive Board Position Descriptions

President

• Coordinate the work of the officers and committees of the association in order that the purposes may be promoted.
• Preside at all meetings of the association.

First Vice President (VP Aide)

• Serve as Aide-to-the-President
• Preside in the absence of the president (in their designated order).
• Assist the president as necessary
• Be responsible for the installation of a new officer.

Second Vice President (VP of Programs)

• Be in charge of Programs.

• Preside in the absence of the president (in their designated order).

Third Vice President (VP of Membership)

• Be in charge of Membership.
• Responsible for membership drive and contest; accept dues and remit them to Treasurer.
• Compile duplicate lists of membership and distribute as necessary (President, Secretary, Texas PTA).
• Submit state and national dues, checks and membership lists.

• Preside in the absence of the president (in their designated order).

Fourth Vice President (VP of Hospitality)

• Be in charge of Hospitality.
• Arrange for a welcome back meal for staff before school starts.
• Provide snacks and drinks for board meetings.
• Coordinate Fall and Spring Donuts with Grown-ups events.
  
• Preside in the absence of the president (in their designated order).

Fifth Vice President (VP of Ways & Means)

• Be in charge of Ways and Means.
• In charge of coordination of all money-making activities of the association, such as catalog sales, and spirit events at local restaurants, etc.
• Preside in the absence of the president (in their designated order).

Sixth Vice President (VP of Yearbook)

• Be in charge of Annual Yearbook.
• Coordinate yearbook sales, production and distribution.
• Preside in the absence of the president (in their designated order).

Secretary

• Record and maintain the minutes of all meetings and record of attendance at executive board meetings.
• Send of cause to be sent, notice of meetings of the members and of the executive board.
• Be responsible for all correspondence.
• Have a current copy of the bylaws.
• Maintain a membership list.
• Maintain a list of local officers who have completed Texas PTA Leader Orientation, with dates completed.
• Can not be a member of the financial reconciliation committee.

Treasurer

• Have custody of all the funds of the association.
• Be authorized to sign on bank account.
• Be authorized to sign tax documents.
• Complete and file all necessary tax documents.
• Keep books of account and records.
• Make disbursements in accordance with the budget adopted by the association.
• Present a financial report, both written and verbal at every PTA meeting.
• Present books to the audit committee as required.

Parliamentarian

• Advise the presiding officer on questions of parliamentary procedure.
• Serve as legislation chairman, to protect children and to improve teachers' working conditions.
• Encourage members to be informed voters.
• Vote  only when the vote is by ballot.

standing committee POSITION DESCRIPTIONS

Arts in Education

• Coordinate Reflections art contest as prescribed by RISD Council of PTAs.
• Encourage enthusiastic interest in the cultural arts and an appreciation of their contribution to the enrichment of daily living.

Beautification

• Be responsible for planting and maintenance of flower beds.
• Coordinate Environmental events.
• Approve general appearance of outside of school, within budget means

Council Delegates

• Attend monthly RISD Council of PTAs general meetings and report back to the Executive Board.
• Coordinate 1st and 2nd graders' attendance at Council-sponsored play.
• Coordinate Used Book Fair donations, sorting, delivery and staffing.

Education Awareness

• Act as a liaison between school administrators and the PTA membership regarding all phases of innovative educational programs such as Box Tops for Education and Campbell's labels.

Field Day

• Work with P.E. teacher/coach to coordinate Field Day.

Health and Welfare

• Work with Nurse to coordinate any health and welfare events held at school, such as Vision & Hearing Screening, and Dental Sealant Days.
• Coordinate Red Ribbon Week.

Inclusiveness

• To continually be a voice for all children by reflecting diversity and being inclusive in our membership, leadership, program content, advocacy, training, partnerships and communications.  
• Promotes cultural awareness and communication among all cultural groups.  
• Organizes and participates in school and community events that promote this mission, including assisting with the school's annual multicultural event. 
• Provide an opportunity for families and teachers of students who learn differently (i.e. Specials and Gifted Education) to share resources and friendship. 

Multicultural

• Coordinate the Multicultural Program and General Meeting, in coordination with the assigned staff liaison.

Parent Advisory Committee (PAC) Representative

• Solicit and submit questions to committee.
• Attend 3 meetings per year.
• Disseminate answers as appropriate.

Room Representative

• Recruit room representatives for each grade level and class; be the link between Executive Board and room reps.
• Inform room reps of their responsibilities (coordination of 3 parties, communication to parents).
• Obtain staff birthday list from Hospitality VP (or President) and distribute to room reps.
• Request party money from Treasurer and distribute to room reps in a timely manner.

Spirit Wear

• Coordinate spirit wear designs, orders and sales.

Teacher Appreciation

• Shall recognize teachers throughout the year.

Teacher Representative

• Serve as a liaison between teachers and executive board.

Technology

• Keep website, Facebook, and Twitter up to date with the latest news and information.
• Coordinate conveying school information with staff via the above means.

Volunteer Services

• Encourage parents to become involved in the school and community activities.
• Serve as a chairman of the volunteer program for "parent aides."
• Develop and distribute recruitment forms for volunteers and relay gathered information to the appropriate person(s).
• Collect and turn in volunteer hours to RISD Council of PTAs.
• Chair committee for the Golden Apple Award.